Villa Monterey Homeowners Association
Board of Directors Meeting
Minutes
January 10, 2007

 

Board Members Present: Patty Werdowatz, Greg Smutko, Ray Kruszona, Charles Kachadoorian, and John Marsh.

Curtis Management: Kelly Stottlemyer, Marysia Leu.

Several homeowners were also present.

Quorum Established: Meeting was called to order at 6 p.m. by Patty Werdowatz.

Minutes: Minutes of the Board Meeting held on December 12, 2006 approved as corrected.

Financial Report: Treasurer Skip Kruszona advised that $75,000.00 be transferred from Operating into the Reserve account this month.

The December 31, 2006 financial statement was approved subject to year-end independent audit.

Outstanding List: The Board reviewed the delinquency list as of January 3, 2007, no action taken by the Board at this time.

Architectural: []Pine Knoll Lane - replacement windows. The owner submitted a brochure of window frame samples for the Board's review. A motion was made, seconded, and passed unanimously to approve the architectural change request to replace the windows with the proviso that they be bronze in color.

Homeowners Forum: [] was present to obtain approval for the installation of solar lights on the walkway path. The homeowner was advised that an Architectural Request form would be sent to him from Management.

[] was present to report termite damage to the windowsill on her landing as well as the trim over the patio door. Management will send a work order to Andy Atwood for necessary wood repairs.

[] was present to show her appreciation to the Board of Directors and wish everyone a Happy New Year.

[] was present to inquire about what will be done this year to the first nine buildings for maintenance work. Mr. Kruszona explained that there would be wood replacement for dry rot and termite damaged wood, and the buildings are to be painted. There will also be roof tile replacements for broken tiles throughout the community.

[] was present to discuss possible patio cover replacements. The Board explained that all patio covers need to be free standing from the building. [] agreed to have Management schedule Andy Atwood to detach the patio cover and make necessary repairs to the fascia.

Legal: "Water Intrusion / Material Damage" draft rule was discussed. A motion was made, seconded (Kruszona/Marsh), and passed unanimously to approve the "Water Intrusion/Material Damage" rule with minor corrections.

The Board reviewed the changes to the Maintenance Matrix from Epsten, Grinnell & Howell. A motion was made, seconded (Kruszona/Marsh), and passed unanimously to approve the changes to the Maintenance Matrix.

Landscape: The Board reviewed the property inspection notes from December 15, 2006 as well as the Landscape notes from Rose Smutko.

The Next Walk Through Is Scheduled For Friday, January 26, 2007 At 8:00 Am.

The Board reviewed the proposal from Weststar Landscape for the installation of a new drainage system along the canyon side of Oakleaf. A motion was made, seconded (Marsh/Kruszona), and passed unanimously to approve the proposal.

The Board reviewed the proposal of the installation of a new Tristania by [] Rim View. Board decided to examine the area on the next walkthrough to determine if it is necessary.

The Board reviewed the picture of a sample of a new plant feature by the garage. The Board showed interest and requested that Management obtain a bid from Weststar Landscape.

The Board reviewed the correspondence sent to the City of San Diego in regards to the request for their assistance with the Association's backflow devices. Management to follow up with the Cross Connection Supervisor.

The Board reviewed the estimate from Weststar Landscape for the installation of irrigation heads for the lawns. The Board approved Rose Smutko to proceed with obtaining a grant to fund the project.

Maintenance: The Board reviewed the proposal for the 46 buildings and the clubhouse for tile replacement. A motion was made, seconded (Kruszona/Smutko), and passed unanimously to approve the proposal.

The Board reviewed the proposal for roof repairs to [] Rim View Way for fire damages. The Board agreed to approve any roof repairs necessary to this unit from fire damage and seek compensation later from the Insurance claim.

Clubhouse: The pool thermometer is broken and torn off, Management to have the pool company replace with a new thermometer.

Termites: Board reviewed the termite bid for [] Park Crest Lane. Management to obtain a termite tenting bid from Agricultural Pest Control as requested by the Board.

Board reviewed the termite inspection for [] Rim View Way; only wood damage was reported on the inspection report. Management to send a work order to Andy Atwood for the wood repairs.

Newsletter: John Marsh will continue as editor. Board members will submit items to John for inclusion in the Newsletter.

Correspondence: Board reviewed the violation summary and miscellaneous correspondence provided by Management. No action necessary at this time.

Old Business: Board requested that the Annual Meeting Rules and Regulations be provided for review at the meeting on February 14, 2007.

Next Meeting: Wednesday, February 14, 2007, 6:00 pm at the Clubhouse.

Adjournment: The meeting was adjourned at 7:45 pm.

Respectfully Submitted,
Kelly Stottlemyer
Acting Recording Secretary


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