Villa Monterey Homeowners Association
Board of Directors Meeting
Minutes
April 11, 2007

 

Board Members Present: Patty Werdowatz, Greg Smutko, Rose Smutko, Charles Kachadoorian, and John Marsh.

Curtis Management: Kelly Stottlemyer

Quorum Established: Meeting was called to order at 5:30 p.m. by Patty Werdowatz.

Minutes: Minutes of the Board Meeting held on March 14, 2007 approved as recorded.

Financial Report: The February 28, 2007 financial statement was tabled for the May Meeting.

Outstanding List: The Board reviewed the delinquency list as of April 5, 2007, no action taken by the Board at this time.

Landscape: The Board reviewed the property inspection notes from March 23, 2007. No action taken by the Board at this time.

The next walk through is scheduled for Friday, April 27, 2007 at 8:00 AM.

Rose Smutko, Landscape Chair reported the status of the walkthrough with the arborist from One Tripp Tree Service. The canyon is in need of brush abatement and there is a pine tree that is in need of removal. One Tripp Tree will be submitting a proposal. Management and Landscape Committee to discuss annual clean out of the canyon with Weststar Landscape on the next walkthrough.

Maintenance: The Board reviewed the revised proposal from Pro-Tech Painting for wood repairs and painting of the nine buildings this year. The Board proposal was tabled for the May meeting when all Board members are present.

The Board reviewed the proposals from Weststar Landscape and Top Notch Construction for concrete repairs. A motion was made, seconded (Smutko, Marsh) and passed unanimously to approve the Weststar proposal. Management to obtain three bids for the remainder of the sidewalk repairs.

Clubhouse: The Board discussed the previous proposal from GMI for camera monitoring equipment. A motion was made, seconded and passed unanimously to approve a proposal from GMI with the proviso that the proposal not exceed $4,000.00 and that Greg Smutko approves the specifications.

The Board discussed hiring a pool monitor for ten hours a week. The Board agreed to hold off until further information is received in regards to camera monitoring and specific hours a pool monitor would be needed.

The Board discussed the request from a homeowner to have a 'Casino Night' in the Clubhouse on May 4, 2007. The Board agreed to allow the event pending the approval from the attorney's office.

Termites: Board reviewed the termite bids from Dewey Pest Control for [] and [] Guinda Court and from Agricultural Pest Control for [] Rim View Way and [] Edge Park Way. A motion was made, seconded (Smutko/Marsh) and passed unanimously to approve all bids.

Correspondence: Board reviewed the violation summary and miscellaneous correspondence provided by Management.

The Board reviewed the correspondence from the owner of [] Rimpark Lane in regards to clarification of the Water Intrusion/Material Damage rule as well as the Maintenance Matrix. The Board agreed to bring the issue up at the next meeting to look into possible corrections that may be needed.

The Board reviewed the request from the owner of [] Outlook Point to remove the tree next to his patio. The Board agreed to have Tina from One Tripp Tree Service give her professional opinion on what should be done with the tree.

The Board agreed to allow the request for Candy Walsh to come speak to the Board about providing the Clubhouse for a focus group of retirees.

The Board reviewed the complaint from a homeowner in regards to children playing in the common areas and alleyways. The Board agreed to place a notice in the next newsletter and Management to consult the attorney with how else to proceed.

The Board discussed the request from a homeowner to postpone the termite tenting at her building. The Board agreed that because of the safety of the building the work must proceed as scheduled.

New Business: The Board agreed to invite Mr. Hawthorn to the vacant position on the Board of Directors and request his presence at the May Meeting.

Next Meeting: Wednesday, May 9, 2007, 5:30 pm at the Clubhouse.

Adjournment: The meeting was adjourned at 6:35 pm. to go into the Annual Meeting session.

Respectfully Submitted,
Kelly Stottlemyer
Acting Recording Secretary


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