Present Patty Werdowatz, President; Greg Smutko, Vice President; Ray Kruszona, Treasurer; John Marsh, Secretary; Julie Allen, Director; Charles Kachadoorian, Director and Marysia Leu, Curtis Management Company. Alex Moore, Director was unable to attend. Several homeowners were also present.
Call To Order The meeting was called to order at 6:00 p.m. by Patty Werdowatz, President.
Minutes The Board received the minutes of the August 9, 2006 Board meeting for review this evening. Approval of the minutes was tabled until next month, giving the Board the opportunity to review the minutes.
Financials Ray Kruszona provided an overview of the financial statements for the period ending August 31, 2006. Mr. Kruszona did not note any discrepancies and as there were no further questions, a motion was made and seconded (Kruszona/Smutko) to approve the financial statement as presented and subject to independent audit. Motion passed unanimously.
Outstanding List The delinquency list as of August 31, 2006 was next reviewed. Management recommended the following collection activity:
Motion was duly made and seconded (Marsh/Allen) approving management's collection recommendations. Motion passed unanimously.
Budget Ray Kruszona provided the preliminary budget from the committee meeting recently held, for the Board's review. He noted that there will be a raise in dues to $220 per month per unit, but that there will not be any special assessment next year (as has been in years past). A motion was made and seconded (Kruszona/Kachadoorian) to approve this budget for the 2007 fiscal year. Motion carried unanimously. Management to draft a cover letter for approval of the Board next month.
Architectural There were no architectural items noted for action this month.
Insurance The insurance broker, Phil Glorioso will be attending the November Board meeting. Notice will be put in the newsletter encouraging homeowners to attend with their questions. Ray Kruszona also noted he had requested specific information from Mr. Glorioso and asked management to follow up on this.
Homeowners Forum A homeowner requested assistance with the painting of the trim around the newly installed windows at their unit. Maintenance will contact the owner to ensure this is completed.
Legal Revised rules from legal counsel on voting procedures and fine enforcement were provided to the Board for review. Board members to query management if they have any questions.
Landscape The Board next reviewed the summary from the August 25, 2006 property inspection. No further action required. Julie Allen reported that the arborist walkthrough was done on September 8th and we are currently awaiting the bid for service from One Tripp Tree Company. Management provided a request from a homeowner, accompanied by a bid from Weststar Landscape, for renovating the planter area beside the handicapped space in front of the clubhouse. Homeowner has noted that when her son comes to visit, he was traverse over the landscaping for access to their back patio entry. This homeowner is requesting the association remove sprinklers and vegetation, installing either concrete or pavers, to allow for easier access. After some discussion, a motion was made and seconded (Kruszona/Allen) to deny this request, as it is a change to the common area to service only one home. Motion carried unanimously. Greg Smutko noted that the Board seems amicable to allowing the homeowner to do this at their own expense, providing they request and receive architectural approval from the Board.
Maintenance The Board next reviewed a request from Hutchinson Commercial for a rate increase effective January 1, 2007. Discussion ensued regarding the service from Hutchinson and concerns both the Board and clubhouse manager had for after hours, hazardous waste (restroom sewer clogs) response. Management will follow up with Hutchinson Commercial to ensure there is an English speaking employee (to facilitate communication) and that they are on call after business hours and on weekends, should they be needed. Joyce Bliss will provide management with a duties list for the clubhouse cleaning. The rate increase was tabled for the November meeting.
Ray Kruszona provided an overview of the wood inspection recently done on ten buildings, with Integrity Home Inspection Service and Andy Atwood, maintenance supervisor. A copy of the report will be provided to all Board members. At this time, it is suggested that localized termite treatment be done as needed, to follow with the wood repairs and building painting as a turnkey operation. This can then be done on a phased basis over several years until all buildings within the complex are done. Board concurred. Management to solicit for bids based on the inspection report. Andy Atwood is to be retained to inspect the work during the project to ensure it is being done properly. It was also suggested to remove the deteriorating arbor above the Jacuzzi area in conjunction with the wood repairs project. The Board can determine at a later date, if it is to be replaced or not. Board concurred.
The Board next reviewed the bid from Agricultural Pest Control for a building fumigation at [] Rimpark Lane. A motion was made and seconded (Kruszona/Marsh) approving the proposal. Motion carried unanimously. Management to also obtain the roofing guarantee (against tile breakage) addendum for this proposal. Bids from Dewey Termite for localized treatment at [] Quemado and [] Rimpark Lane were also reviewed and approved by the Board.
A proposal from Urbach Roofing to inspect the remaining building roofs for needed tile replacement was next reviewed. Management was asked to ensure that any tiles that were marked by the previous roofing company that will not be replaced or repaired, are to be overpainted to prevent "spotitis" remaining on the roofs. A motion was made and seconded (Kruszona/Marsh) approving the inspection proposal. Motion carried unanimously. A motion was made and seconded (Kruszona/Marsh) that once the repair/replacement proposal is received, that the roofing consultant reviews it. Motion passed unanimously.
The Board also received information on a camera system to monitor the pool area for future consideration. The Board is continuing to investigate the best solution for recreation area monitoring and rules enforcement.
Clubhouse The clubhouse rental agreement was reviewed with the changes from the Task Force that recently met, incorporated. A supplemental page, itemizing the duties clubhouse renters must perform in cleaning and locking the clubhouse will be provided to management and incorporated with the agreement. Notice of new procedures to also be indicated in the newsletter.
Correspondence The Board reviewed homeowner and violation correspondence since the last meeting. A photo of a continuing parking violation was provided to the Board for additional action. A motion was made and seconded (Kruszona/Marsh) to fine the owner $100 for continued parking in guest spaces. Motion carried, 5-1 with Charles Kachadoorian opposed.
Adjournment The next Board of Directors Meeting will be held on Wednesday, October 11, 2006 beginning at 6:00p.m. There being no further business, the Board adjourned at 7:45p.m.
Respectfully Submitted,
Marysia Leu
Acting Recording Secretary
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