Villa Monterey Homeowners Association
Board of Directors Meeting
Minutes
November 8, 2006

 

Board Members Present Greg Smutko, Vice President; John Marsh, Secretary; Ray Kruszona, Treasurer; Charles Kachadoorian, Director; Julie Allen, Director.

Also Present Dewayne Frost, Community Manager, Curtis Management Company.

Board Member Absent Patty Werdowatz, President; Alex Moore, Director.

Call To Order With a Quorum established, Greg Smutko called to order, this Regular Session Board Meeting at 6:00 PM.

Minutes Upon a duly made motion, second, and all in favor, the BOD unanimously approved the Executive Session Meeting Minutes of October 11, 2006 as presented, and the Regular Session Meeting Minutes of October 11, 2006 with revision of "biography" to "contact info under New Business.

Financial Statement Upon a motion duly made, second, and all in favor, the BOD unanimously approved the financial statement for the period ended October 31, 2006. In addition, the BOD requested reclassification of GL 4242 Interest Earned to Reserve Allocations, and GL 3161 Stucco to #152 Clubhouse, questioned Year to Date over budget GL 5150 Insurance Expense and GL 5160 Office Expense.

Delinquencies No Action necessary at this time. The meeting continued.

2007 Budget After review and revision of a few grammatical/spelling errors and upon a motion duly made, second, and with all in favor, the 2007 Budget Packet was unanimously approved for mailing.

Architectural Requests The two Architectural Requests were found to be incomplete and will be returned to the owner.

Insurance The Insurance Broker was scheduled to meet before the BOD for review of the existing policy and questions from owners and BOD members. The Broker canceled because of scheduling issues. The BOD [] discussed possibility of hiring an insurance consultant, or having the Association's legal council review the policy and their needs.

Homeowner's Forum Sixteen (16) Homeowners were present with interest in discussion of Insurance. Maintenance issues included a pothole at [] Edgepark, on Lemonwood, and in guest parking. A curb stop needs to be re-secured at [] Rimview, steps requiring a white stripe at [] Edgepark, and a sidewalk requires grinding. Bronze Loquat tree at Antiqua & Rimview should be added to the tree list.

Legal After review and revision, the BOD directed management to obtain a second draft of the "Water Intrusion & Material Damage Rule" and the "Maintenance Matrix" as prepared by Epsten Grinnell & Howell.

Landscaping Report was given by Landscaping Chairperson, Rose Smutko. The report was very informative and well received. There was discussion of all facets of landscaping, including maintaining, replacing efficiently, and planning of irrigation, shrub, tree, and lawns. There was a review of the Property Inspection report of October 27, 2006. Management will take pictures of future violations for the BOD to review. The next scheduled Property Inspection is Friday, November 17, 2006 at 8:30AM.

Maintenance Exterior building repair/replacement/paint bids were reviewed. Bidders chose time and materials bidding, rather than turnkey, which does not provide the budgetary information necessary to approve a contract. After discussion, management will request for bids of 10 buildings per year for 5 years, with Andy Atwell considered as project manager.

QUOTE OF THE DAY "You get what you inspect, not what you expect."

Backflow devises were discussed. Management will contact the City to determine specifics and then forward such to the Associations legal council for review and response to the City.

Dewey Pest Control Proposal for [] Rim View Way was reviewed and upon a motion duly made, second and all in favor, the proposal was unanimously approved.

Urbach Roofing Tile Inspection Report was reviewed in detail. Urbach Roofing will forward a proposal to replace broken tiles with tiles from elsewhere on the property. One option is to use tile from a portion or the entire clubhouse. Management to schedule meeting with Urbach and the BOD for Saturday, December 2, 2006.

Correspondence A violation summary report with corresponding letters to and from owners was reviewed. No further action was necessary. Newsletter - John Stephen advised the BOD of his resignation as newsletter chairperson effective December 2006. The BOD and owners showed appreciation for his contribution.

With No Further Business Before The Bod, The Regular Session Board Of Directors Meeting Was Adjourned At 8:05p.m.

Respectfully submitted,

DeWayne Frost CMCA® AMS®
Acting Recording Secretary


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