Villa Monterey Homeowners Association
Board of Directors Meeting
Minutes
May 10, 2006

 

Present: Greg Smutko, Vice President; Ray Kruszona, Treasurer; John Marsh, Secretary; Julie Allen, Director and Marysia Leu, Curtis Management Company. Patty Werdowatz, President; Charles Kachadoorian, Director and Alex Moore, Director were unable to attend. Several homeowners were also present.

Call To Order The meeting was called to order at 6:00 p.m. by Treasurer, Ray Kruszona.

Minutes The Board reviewed the minutes of the April 12, 2006 Board meeting. Upon a motion made and seconded (Marsh/Smutko) the minutes were approved as presented. Motion passed unanimously.

The Board also reviewed the April 12, 2006 minutes of the Annual Meeting and Organization Meeting. No revisions or changes were noted. These will be approved by the general membership at next year's annual meeting.

Financials Ray Kruszona provided an overview of the financial statements for the period ending March 31, 2006 and April 30, 2006. There being no further questions, a motion was made and seconded (Kruszona/Smutko) to approve these financial statements. Motion passed unanimously.

Outstanding List The delinquency list as of April 30, 2006 was next reviewed. Management recommended the following collection activity:
Pay or Lien Notice to be sent to accounts #[] and #[] should dues payment not be received in May. The Board also reviewed a request for removal of a late fee on a sold unit.

Motion was duly made and seconded (Kruszona/Marsh) approving management's recommendations and to remove the late fee. Motion passed unanimously.

Architectural
[] Rimpark Lane - patio cover has not yet been removed. Ms. Leu to inspect during the next property inspection and if owner has not provided her plan to make the cover free standing by then, a reminder notice will be sent.
[] Pine Knoll Lane - patio cover has an existing corrugated plastic over it and understands this type of material is not approved. Ms. Leu to inspect during the next property inspection and if owner has not provided her intentions to recover by then, a reminder notice will be sent.
[] Edgepark Way - owner has requested permission to install almond (colored) framed vinyl windows at the unit and a black security screen door at the front entry. Owner was informed at the meeting that only bronzed anodized framed (dark brown framed) windows were permitted. Owner believes these to be unavailable. Ms. Leu to provide a new architectural form along with the contact information for two window companies for their use. Owner will research and decide if they will move ahead with window replacement. If so, they will submit a piece of the frame with their new request. A motion was made and seconded (Marsh/Smutko) denying the almond framed windows and approving the black security door. Motion carried, 4-0.

Insurance The renewal proposal for earthquake insurance was reviewed and several questions arose such as if all listed companies were a+ rated in California and a clarification on why the policy is not a blanket policy. Management was also requested to obtain additional quotes if available.

Landscape The Board next reviewed the summary from the April 28, 2006 property inspection. Julie Allen reported that progress has been made with the reduction of water usage where ever possible. Additionally, the water audit has been sent to two landscape architects and at least one more will be solicited for their input. No further action required at this time.

Long Term Planning Committee Julie Allen reported that the next meeting for this committee will be on Saturday, June 17, 2006 at 9:00 a.m.

Maintenance The Board reviewed a request from a Quemado homeowner for reimbursement for a new garage door. Door was hit from the outside and although broken, utilized for a time making complete replacement necessary. Ray Kruszona provided the history on the purchase of the garage doors, noting that homeowners had paid for their own door replacements through an Association special assessment. A motion was made and seconded (Marsh/Allen) to deny this request as it is an individual homeowner's maintenance responsibility. Motion carried unanimously. It was confirmed that the door is a different color than others within the building. Andy Atwood to paint the door for the owner.

The Board next reviewed termite reports for [] and [] Rimpark Lane and [] Pine Knoll Lane. Eradication is to be done for the common area termite infestations. Management to process paperwork.

Homeowners Forum A homeowner noted that the water usage for the past year has been in line with previous years and stated this was being handled well.

Another homeowner presented their architectural request for a black security screen door at the front of their unit ([]). A brochure indicating the style of door was provided for review. Upon motion made and seconded (Marsh/Smutko) this installation was approved provided the door is black.

A homeowner questioned if the Association had earthquake insurance at this time as she has received notice from her personal carrier that will assess her for earthquake insurance if need be. It was confirmed that the Association is currently researching earthquake insurance as the costs are extremely high at this time. Management to so notify this homeowner's insurance company.

This homeowner also requested something be done to mitigate the noise from the pool equipment room and noted that a neighboring deck had bamboo shades which have deteriorated. Management to follow up as needed.

Gary Reming provided his overview of the CERT program as the community coordinator. He will be working on emergency plans for the area and will solicit input and cooperation on behalf of the residents. Further, he also volunteered to assist with the water conservation efforts for the community.

Correspondence The Board reviewed homeowner and violation correspondence since the last meeting. No further action was directed.

New Business The draft Welcome letter was reviewed by Board members. It was suggested that this be sent to all homeowners and residents this month, for their information, in lieu of the monthly newsletter which will then be reinstated for July. Board concurred. Notice of the upcoming community garage sale will also be included.

Adjournment The next Board of Directors Meeting will be held on Wednesday, June 14, 2006 beginning at 6:00p.m. There being no further business, the meeting adjourned at 7:10p.m.

Respectfully Submitted,

Marysia Leu
Acting Recording Secretary


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