Present Patty Werdowatz, President; Greg Smutko, Vice President; Ray Kruszona, Treasurer; John Marsh, Secretary; Julie Allen, Director; Charles Kachadoorian, Director and Marysia Leu, Curtis Management Company. Alex Moore, Director arrived late. Several homeowners were also present.
Call To Order The meeting was called to order at 6:05 p.m. by Patty Werdowatz, President.
Minutes The Board reviewed the minutes of the June 14, 2006 Board meeting. Upon a motion made and seconded (Marsh/Allen) the minutes were approved as corrected. Motion passed unanimously.
Financials Ray Kruszona provided an overview of the financial statements for the period ending June 30, 2006. He noted that the Association is under budget greatly, due primarily to not having earthquake coverage yet. There being no further questions, a motion was made and seconded (Kruszona/Smutko) to approve these financial statement, as presented and subject to independent audit. Motion passed unanimously.
Outstanding List The delinquency list as of June 25, 2006 was next reviewed. Management recommended the following collection activity:
Architectural
Insurance Revised bids for earthquake coverage to be provided to the Board once received. An e-mail vote will be taken if all questions are answered prior to the next meeting.
Homeowners Forum A homeowner questioned if perhaps, the Association was over-insured for earthquake coverage considering the cost of the policy. The Board will take this into consideration as part of its insurance evaluation. Several homeowners were present in support of the Clubhouse Manager, who reported recent Clubhouse use abuse and questioned if the patrol company could assist with these types of problems. Patty Werdowatz responded that possibly the patrol could be of service in responding to nighttime noise complaints and prolonged event hours. It was also noted that the Association can withhold the deposit or any portion of a deposit for clubhouse rules infractions. It was suggested the Clubhouse Manager send all checks (deposit and rental fee) to Management for deposit. Board concurred.
Landscape The Board next reviewed the summary from the June 30, 2006 property inspection. A homeowner has requested a pine tree removal, next to her home due to debris and root concerns. The tree will be placed on the Arborists list for inspection for the Fall Tree work.
Long Term Planning Committee The Long Term Planning Committee concepts will be considered at the budget meeting to be held on Saturday, August 26, 2006 at 8:30 a.m. at the clubhouse.
Maintenance Management to schedule the wood repair and replacement inspection prior to the next meeting. Andy Atwood - Maintenance and two Board members (Skip Kruszona and Alex Moore) are to view the 9 buildings slated for the next phase of painting with a home inspector. Scope of Work and bids for the wood repairs, will then be developed and obtained. Management also to obtain bids for the painting of these buildings.
The Board next reviewed bids for wood repairs on three units, as provided by Top Notch Construction. Motion was made and seconded (Kruszona/Smutko) approving these bids providing more competitive pricing is not available from additional bids currently in progress. Motion passed unanimously.
The Board also reviewed the monthly maintenance log. No further action required.
Patrol Motion was made and seconded (Kruszona/Smutko) ratifying the approvals for Metro Patrol Service for two random visits per night plus a weekend afternoon visit to the pool area. Motion carried unanimously. Julie Allen noted there are still problems at the pool area and recounted a recent incident involving a Villa Monterey C.O.A. resident. Management noted although the association has cross rights, there is no means of enforcement for rules infractions involving residents from the neighboring associations. Management was directed to solicit support from the Villa Monterey C.O.A. Board for a new policy for both associations to handle such incidents. It was also noted that a revised Fine Policy be developed for Villa Monterey H.O.A residents as well. A motion was then made and seconded (Kruszona/Allen) to extend the suspension for use of the pool recreation area to the Villa Monterey C.O.A resident for a period of 1year from the date of the incident. Motion passed unanimously.
Rules And Regulations John Steffen provided suggestions to update the general rules and regulations or the Board's review. Management to type them for the Board to review at the next meeting.
Correspondence The Board reviewed homeowner and violation correspondence since the last meeting. No further action was directed.
Adjournment The next Board of Directors Meeting will be held on Wednesday, August 9, 2006 beginning at 6:00p.m. There being no further business, the meeting adjourned at 7:25p.m.
Respectfully Submitted,
Marysia Leu
Acting Recording Secretary
© Copyright 2006 Villa Monterey HOA
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